VILLAGE ANNOUNCEMENT:
1. KIND REMINDER: It’s Time for Property Tax and Dog License Fees Payments and Renewals.
2. VILLAGE OFFICE WILL BE CLOSED ON THE FOLLOWING DAYS:
Christmas Eve, December 24, 2012 – 1:00 PM – 5:00 PM
Christmas Day, December 25, 2012 – ALL DAY
New Year’s Day, January 1, 2013 – ALL DAY
Secured Depository is always available next to the Clerk’s Office Entry Door.
3. We’re working hard on updating our website. Please visit us at www.dorchesterwi.com.
VILLAGE OF DORCHESTER BOARD MEETING
WEDNESDAY, DECEMBER 19, 2012, 7:00PM CLERK’S OFFICE, 228 W. WASHINGTON AVE., DORCHESTER
Pledge of Allegiance was recited. The meeting was called to order by President Dan Krause at 7:04 PM.
ROLL CALL:
PRESENT:
President Dan Krause Debra Koncel Kurt Schwoch
Karen Dunlap Wayne Rau Mike Seubert
Daniella Schauer
ALSO PRESENT:
Atty. Bonnie Wachsmuth Kevin O’Brien – TP Printing
Officer Gary Leichtman Dean Faude
Rick Golz Jesse Rieck
Sue Hanson – as Recording Secretary
Quorum was present, and the meeting was convened. There were no villagers present.
DISCUSS AND APPROVE OPERATOR’S LICENSE APPLICATIONS:
A motion was made by Trustee Koncel, seconded by Trustee Seubert to approve the Operator’s Licenses for both Adam Geiger and Noel Hackbarth, both at Doubleback Bar. Motion carried, 7/0.
A motion was made by Trustee Koncel, seconded by Trustee Schauer to disapprove the Operator’s License application by John Bradley Nelson at Point-O-Eight due to the background check result obtained from the Police Department. Motion carried, 7/0.
DISCUSS AND POSSIBLE ACTION ON A PURCHASE OF A VILLAGE TRUCK AND/OR VAN:
A motion was made by Trustee Schauer, seconded by Trustee Koncel to approve the purchase of the following vehicles:
A. 2013 Ford F-250 XL ¾ ton Truck from MedFord Motors, Inc. not to exceed $5,015.50 after trade-in with our current 2009 Ford F250 ¾ ton.
B. 2006 Dodge Caravan with 112,621 miles from County Line Auto not to exceed $6,400.00. Motion carried, 7/0.
DISCUSS AND POSSIBLE ACTION ON THE JETTER FOR THE FIRE TRUCK:
A motion was made by Trustee Schwoch, seconded by Trustee Schauer to switch the jetter from the fire truck back to the trailer, with necessary expenses to be incurred, including parts not to exceed $500.00. Motion carried, 7/0.
DISCUSS AND POSSIBLE ACTION ON COMMUNITY ACTIVITIES:
A. MEMORIAL HALL OPEN GYM DURING CHRISTMAS AND NEW YEAR SCHOOL BREAK:
Deliberations were made regarding the doors that would be kept open, and having sign-in sheets to be available at the Clerk’s Office. This matter will again be discussed at future meetings.
B. PURCHASE RECREATIONAL EQUIPMENT FOR USE AT THE OPEN GYM TIMES:
Pres. Krause stated that there is a $1,000.00 available fund, donated by the church groups, for the purchase of recreational equipment. A motion was made by Pres. Krause, seconded by Trustee Seubert to utilize the $1,000.00 fund available, and have the Parks & Recreations Committee to take action in purchasing the necessary recreational equipment for use at the Memorial Hall during Open Gym times. Motion carried, 7/0.
C & D. ICE SKATING/CROSS-COUNTRY SKI TRAIL:
The following were discussed as possible ice skating areas:
1. Pond.
2. Advantage Community Bank lot, provided the Bank will not be held responsible for any liabilities.
3. Baker’s Garage site lot.
Lightings were mentioned by Trustee Seubert for the skating rings, and can possibly use the same as the ones used on Dorchester Days lot.
E. WARMING SHELTER:
Trustee Schwoch stated that the Trailer used for selling hotdogs has a heater, and is possible to serve as a warming shelter. The storage shed at the ball diamond is another warming shelter that can be used.
F. PARK TENNIS AND BASKETBALL COURTS:
In the middle of the deliberations, basketball and tennis courts repairs and upgrades were mentioned briefly by Pres. Krause. No further discussions were made on this subject.
After Trustee Koncel’s recommendation, it was unanimously agreed upon by the body to endorse these matters to the Parks & Recreations Committee for further study, to check on costs, and to submit their recommendations to the Board at a future meeting.
DISCUSS AND POSSIBLE ACTION ON MEMORIAL HALL LEASE:
After careful review of the lease contract drafted by Atty. Wachsmuth, a motion was made by Trustee Schauer, seconded by Trustee Schwoch to approve the Memorial Hall Lease contract with the recommended corrections/additions as follows:
A. Item A: To read: "Lessee shall provide Landlord with verification of liability insurance coverage, in the form of a written copy of the policy, extending to the upstairs area for those occasions for which the upstairs would be rented by Lessee, said policy being in an amount not less than $1,000,000.00."
B. Item B: …(second sentence) "There shall be a 30 day notice required by either party if either party desires non-renewal of this Lease."
C. To add a phrase or clause about garbage and/or dumpster pick-up to be weekly. Motion carried, 7/0.
TRUSTEE SCHWOCH TO DISCUSS:
A. EMPLOYEE RESIDENCY REQUIREMENT:
Employee Committee’s recommendation from the previous meeting(s) that Residency requirement for full-time employees to stay the same, being within the village limits of the Village of Dorchester.
B. EMPLOYEE INSURANCE:
Employee Committee recommended to stay with the current insurance company.
C. EMPLOYEE LUNCH BREAKS:
Employee Committee recommended that employees take lunch breaks.
D. CELL PHONE PLANS AND UPGRADES:
No discussion took place on this subject.
DISCUSS AND POSSIBLE ACTION ON EMPLOYEE COMMITTEE’S RECOMMENDATIONS ON:
A. EMPLOYEE RESIDENCY REQUIREMENT:
Discussed during Closed Session.
B. EMPLOYEE INSURANCE:
With other pros and cons and suggestions discussed, the subject is tabled for future discussion at a future Board meeting.
C. EMPLOYEE LUNCH BREAKS:
No motions made on this subject. 3
D. CELL PHONE PLANS AND UPGRADES:
This matter was tabled for further discussion at a future Board meeting.
CLOSED SESSION PER SECTION 19.85 (1) (C) WIS. STATS: CONSIDERING EMPLOYMENT, PROMOTION, COMPENSATION OR PERFORMANCE EVALUATION DATA OF ANY PUBLIC EMPLOYEE OVER WHICH THE GOVERNMENTAL BODY HAS JURISDICTION OR EXERCISES RESPONSIBILITY. SPECIFICALLY TO DISCUSS EMPLOYMENT OF CHIEF OF POLICE PROMOTION AND COMPENSATION, AND EMPLOYEE RESIDENCY REQUIREMENTS.
A motion was made by Trustee Koncel, seconded by Trustee Schwoch to go into closed session.
A motion was made by Trustee Schauer, seconded by Trustee Schwoch to invite the following individuals to be present during the closed session:
First Portion of Closed Session:
Atty. Bonnie Wachsmuth Officer Gary Leichtman Sue Hanson – Recorder
Second Portion of Closed Session:
Atty. Bonnie Wachsmuth Jesse Rieck Sue Hanson – Recorder
Motion carried, 7/0.
OPEN SESSION:
Meeting was reconvened to open session.
DISCUSS AND POSSIBLE ACTION ON CHIEF OF POLICE PROMOTION AND COMPENSATION:
No decision or motion was made on this subject at this time.
DISCUSS AND POSSIBLE ACTION ON EMPLOYEE RESIDENCY:
A motion was made by Trustee Schauer, seconded by Trustee Rau to have Atty. Wachsmuth draft amendment to Ordinance No. 165 on residency requirement for all Full-Time Employees, stating the "15 miles radius" from the village limits of the Village of Dorchester, instead of ‘within the village limits’. Motion carried, 7/0.
CLOSED SESSION PER SECTION 19.85 (1) (C) WIS. STATS: FOR THE PURPOSE OF CONFERRING WITH LEGAL COUNSEL FOR THE GOVERNMENT BODY WITH RESPECT TO LITIGATION IN WHICH IT IS LIKELY TO BECOME INVOLVED PURPOSE: DISCUSSION REGARDING DORCHESTER DAM REPAIRS AND PENDING LITIGATION INVOLVING THE DORCHESTER DAM PROJECT.
A motion was made by Trustee Schauer, seconded by Trustee Koncel to go to closed session. Motion carried, 7/0.
A motion was made by Trustee Dunlap, seconded by Trustee Koncel to invite the following individuals to be present during the closed session:
Atty. Bonnie Wachsmuth Sue Hanson – Recorder
Motion carried, 7/0.
OPEN SESSION:
The meeting was reconvened to open session.
DISCUSS AND POSSIBLE ACTION ON DORCHESTER DAM PROJECT:
No discussion or motion was made on this subject at this time.
DISCUSS AND POSSIBLE ACTION ON TIRRY ENGINEERING, INC. INVOICE NO. DRCH0109-28 DATED OCTOBER 31, 2012 IN THE AMOUNT OF $1,873.10 REGARDING DORCHESTER DAM PROJECT.
No discussion or motion was made on this subject at this time.
DISCUSS AND POSSIBLE ACTION ON DATE OF NEXT BOARD MEETING:
The next Board meeting is set for January 9, 2013 (Wednesday) at 7:00 PM.
Thereby having no other matters discussed, a motion was made by Trustee Koncel, seconded by Trustee Schauer to adjourn the meeting. The meeting was adjourned at 9:17 PM.
Sue Hanson
Deputy Clerk-Treasurer